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Front Desk Administrative Assistant: Accounting Firm

Front Desk Administrative Assistant: Accounting Firm

Company Name:: Integrated Tax Consultants
Company Location: Falmouth, Maine

Position Summary

A well-reputed, rapidly growing, and accessibleFalmouthAccounting firm is searching for a bright, enthusiastic, and detail-oriented Front Desk Administrative Assistant. Previous experience at a CPA/Accounting firm is preferred, but not required, as is working knowledge of processing tax returns and industry specific paperwork. Candidate should possess strong communication, diplomacy, and organizational skills. The successful candidate must have a strong work ethic and an ability to work independently and as a team member, as well as problem-solve proactively. Position requires strong computer skills, Microsoft Office, excellent project management, time management, and multi-tasking skills.

Essential Duties & Responsibilities

  • Manages front desk, answers phones, providescustomer service.
  • Scanning and maintaining client files.
  • Utilizes professional ERP software to set up new clients and monitor and maintain client projects.
  • Processes and assembles tax returns and other deliverables both in paper and digital formats.
  • Schedules appointments, maintains and monitors firm calendars.
  • Provides general administrative support including filing, emailing, faxing, assisting clients, and daily office operations.
  • Manages a clean office and performs other administrative duties as needed.

Requirements & Expectations

  • Associate degree, Bachelor’s degree preferred
  • Proficient in MS Word, Outlook, and Excel
  • Knowledge ofAdobe Acrobat
  • 2+ years clerical, reception, and/or administrative experience
  • Prior experience in a digital record keeping environment preferred
  • Professional and pleasant personality with effective written and verbal communication skills
  • Demonstrated ability and willingness to learn new software, processes, and procedures


Benefits include a highly competitive salary, Paid Time Off, Paid Holidays, and Parking. Eligibility after 90 days of employment is available for health insurance, dental & vision insurance, LTD & STD insurance, and 401K retirement savings plan.


The starting pay range is $21-$26 per hour depending on experience.

To Apply

Please submit a cover letter, resume, and two letters of recommendation, to Matt Emkey, Firm Administrator, via email at memkey@itctaxes.comor via post to 358 US Route 1, Suite 101, Falmouth, ME 04105
Integrated Tax Consultants is an Equal Opportunity Employer